Getting new employees up to speed is essential to ensure continued workplace success.
Adding a new employee to the team is one of the most important assignments a human resources department can deal with. A successful onboarding and orientation may lead to a long and fruitful career with the organization. A failure to connect with a worker, however, may lead to weakened loyalty and a potential early departure.
The Balance pointed out an ineffective orientation period can lead to the new hire searching for another job within a year. If employees constantly leave an organization after short tenures, the costs of searching for replacements can add up quickly.
Human resource leaders need to find simple and effective solutions for their orientation and onboarding needs, to make sure they make a great impression from workers’ first days.
Maximizing the Very First Moments
The Society for Human Resource Management(SHRM) pointed out the difference between orientation and onboarding. While onboarding is an ongoing process of acclimation, one that can stretch over a year, orientation is much more compact. Workers’ orientation processes are quick and often to-the-point, with one of the primary goals being the completion of basic, necessary paperwork and registration tasks.
In between the rote processes at the beginning of employment, however, a company must focus on making a good first impression. The picture of a business formed in the early days can set the tone for an individual’s whole term with the organization. Overwhelming a new hire with too much information or leaving that person stranded with little direction can both be damaging approaches for HR departments to take.
The Balance indicated a great orientation process can have numerous positive effects, both immediate and long-term. People who have received relevant instruction in their first few days with an organization are likely to fit easily into their new roles, at least compared to workers who were thrown in with little preparation. Everyday supervisors will be happy to see workers got a good deal of relevant knowledge in their initial training.
One of the most important pieces of information to impart during employee orientation is the company’s expectations. When workers know what their leaders expect them to contribute – and what other members of the team will bring to the table, it’s easier for them to get in the right frame of mind and feel satisfied. Furthermore, when organizations give out plenty of information in the early going, they may lessen worker anxiety.
Watch Out for Easy Mistakes
Performing a successful employee orientation isn’t an automatic process. According to Paychex, one top blunder involves an avalanche of paperwork. Giving out too many forms to fill out on the first day may harm an employee’s image of the company. When it’s possible to have new hires fill out documents in advance, companies should likely take that option, rather than forcing their latest recruits to spend their whole first days signing dull papers.
One of the most costly mistakes an HR department can make is to not codify and standardize its orientation processes. Paychex notes simply handing over a handbook and expecting a new worker to fend for him or herself sets a very negative first impression. The employee may develop expectations that the rest of the experience at the company will be just as slapdash and poorly planned.
Companies should be unafraid to give out a lot of information about themselves during the orientation process. Giving workers a lot of relevant data about what kind of environment they’re entering is a great way to ensure all parties understand what kind of working relationship they’re stepping into. The Balance noted it’s good to strike a balance between universal processes such as filling out tax forms and specialized introductions to the workplace.
Video Courses Convey Essential Information
When it’s time to deliver important facts in an easily digestible format, HR leaders know they can turn to video-based training courses. There is plenty of room to put these multimedia options into the orientation mix, breaking up the parade of paperwork that can take up an employee’s first day. The following are a few possible options for managers to present to their newest employees.
- Successful Workplace Behaviors: Setting down guidelines for exemplary conduct and worker contributions to the team, this four-section, industry-agnostic course is designed to put employees at ease and help them start on the right foot.
- Safety Orientation: When every worker comes into a new role with a safety-first mindset, companies can reduce their risk of suffering preventable workplace accidents.
- Data Security Compliance: Some places of employment have stringent rules regarding information safety. It’s best to ensure everyone is completely clear on what they should and shouldn’t do from the very beginning.
When employee orientation is a standardized and thought-out process, helping workers get their feet under them in new roles, companies stand a better chance of maximizing long-term contributions from their teams. Passing up the chance to perform effective education for new hires could come back to haunt HR departments.